How to Rent a Commercial Van: from booking to driving away!
Share with friends
Updated on May 19, 2025
Need to transport goods, move house, or expand your business? Renting a commercial van is the flexible, affordable and convenient solution you’ve been looking for!
In this article, we’ll guide you step by step through the rental process, from choosing the ideal van to signing the contract.
Discover valuable tips that make the booking process easier and ensure a fast solution to your needs.
Why rent a commercial van?
Renting a commercial van offers flexibility, helps you save money, and is incredibly practical.
There are times when we face one-off or short-term situations that require a vehicle with specific features. In those cases, renting a van is an excellent choice for:
- Delivering goods;
- Moving house or office;
- Seasonal or occasional transport;
- Logistics support for small businesses.
What are the advantages of renting a Commercial Van?
Here are a few reasons why renting a commercial van can be the best option:
- Flexible according to your dates and routes;
- Save on maintenance, insurance, and taxes;
- Avoid depreciation costs of owning a vehicle;
- Access different van types depending on your cargo.
Step-by-Step: How to rent the right commercial van for you
To help you rent the commercial van that fits your needs, we’ve put together everything you need to know, step by step.
1. Assess what you need to transport
Before booking, evaluate the size and type of load you’ll be carrying, so you can choose the most suitable vehicle.
2. Choose the right type of commercial van
There are different models available for rental. Here are the most common examples:
Vans – For quick deliveries and daily services
Ideal for small businesses or fast urban routes.
- Capacity: 2 to 3 passengers;
- Benefits: easy to drive, cost-effective, and perfect for daily deliveries or mobile services.
Cargo Vans – For larger loads, hassle-free
The right option for bulkier or heavier goods.
- Capacity: up to 3 passengers;
- Benefits: spacious and practical, ideal for moving, events or companies that need extra logistics support.
Combi Vans – People and cargo in one solution
Need room for your team and equipment? This is the perfect choice.
- Capacity: up to 9 passengers;
- Benefits: a versatile option for group activities, events, tourism, or NGO operations.
3. Consider the distance to be travelled
If you’re going on a long journey, make sure the van is comfortable for extended driving and offers all the conditions needed to transport your load safely.
4. Check the dimensions of the Van
Think about the route you'll be taking and make sure there are no restrictions related to the van’s height or weight – especially if you’ll be passing under bridges, through tunnels, or into underground car parks.
5. Confirm your driving licence category
In most rental companies – including Drivalia – you can drive cargo and open-box vans with a standard Category B driving licence.
Still, it's important to confirm that your licence category allows you to drive the type of commercial van you’re renting.
6. Ask about extra features
Check whether the van includes any extras that might be useful, such as GPS, air conditioning, or automatic toll payment systems. These extras can make your driving experience much easier.
7. Compare commercial van rental prices
Do a bit of research and compare commercial van rental prices, and always check what’s included. Be sure to consider the total cost, including any additional fees and insurance.
8. Confirm availability of the chosen van
Once you've found the right commercial van, contact the rental company to make sure that model is available on the dates and at the location you need – so you don’t risk delays to your plans.
9. Read the Rental Agreement
Before signing, read the terms and conditions carefully – including cancellation and insurance policies. This helps avoid unexpected costs when you return the vehicle.
10. Inspect the Van
On the day you collect your van, carry out a visual inspection to check for any visible damage or mechanical issues.
Note any irregularities on the rental agreement before leaving the rental company with the vehicle.
And for a safe, stress-free experience, drive carefully, a commercial van can be harder to handle than a regular car.
Bonus: frequently asked questions about commercial van rental
1. What documents do I need to rent a commercial van?
You’ll need to present your ID card (or passport), a valid driving licence, and a credit card to pay the security deposit.
2. Can I rent a commercial van with a Category B licence?
Yes, all commercial vans available for rental at Drivalia can be driven with a standard Category B licence.
3. Does the rental include insurance and roadside assistance?
Yes, van rentals at Drivalia include basic insurance and roadside assistance. You can also add extra coverage to reduce liability and increase protection during the rental period.
Rent a commercial van at Drivalia
If you're looking for a practical, safe, and hassle-free solution, Drivalia is your ideal partner for commercial van rentals.
On our website, you can explore the available models, get answers to your questions about commercial van rental, and book online in just a few minutes.
With over 30 years of experience and a modern fleet, we have everything you need to transport goods, people or both, with complete peace of mind.
Talk to us and book the van that best meets your needs.
